Employee Guide To Company Cars - Select Car Leasing
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Employee Guide To Company Cars

If you’re an employee being offered a company car or van, then congratulations because it can be a great practical benefit. However, before you say ‘yes’, make sure you take the time to understand what it means for you, your finances and responsibilities, so read on.

What is a Company Car?

A company vehicle is a car or van owned or leased by a business and used either by the owner/director of the company or given to an employee for their use. A company vehicle can be given to an individual or else provided as a pool car or van for several employees to use. It can be given as a necessary tool for the employee to be able to do their job, or in recognition of an employees’ status or contribution to the business. A company car or van can be provided for combined business and private usage or else only for business use.

A ‘company vehicle’ can be offered by any type of employer - not just a ‘company’. Types of businesses that typically offer company vehicles include sole traders and other types of self-employed persons, Limited Liability Partnerships (LLP), charities, embassies, local or government Authorities as well as Limited Liability Companies (LTD) and Public Limited Companies (PLC).

A ‘company car or van’ is usually given for combined business and private usage but can sometimes be given exclusively for business use.

NB: The benefits and taxation rules are the same for employees as they are any company director being given a company car or van, therefore where the term ‘employee’ is used, this includes reference to any company director being given a company car/van. 

Employee Benefits

A company car or van offers employees the following great benefits:

  • Access to a vehicle without having to personally pay for it or be personally tied to a financial contract (albeit if there is any personal usage you may need to pay benefit in kind tax on it)
  • Potential access to a better vehicle than you could otherwise personally afford
  • On-road expenses are usually also included in the offer (e.g. servicing, repairs, maintenance)
  • A fuel allowance or card may also be offered, to find out more, read our employee guide to fuel allowances
  • Avoid the problems/responsibilities of ownership (depreciation risks, selling etc.)
  • If the vehicle is leased, you may some choice in the car or van you drive

Employee Responsibilities

As an employee, there are responsibilities to be aware of however if you take a company vehicle:

  • You must have a valid driver’s licence
  • Only authorised drivers can drive it (with the exception of mechanics conducting repairs and persons assisting in emergency situations)
  • If vehicle insurance isn’t included, you’ll need to arrange and pay for this yourself and you must ensure the vehicle is insured for any business-related trips you’ll undertake
  • You must adhere to the usage agreement, if the vehicle is for business-use only it should not be used for private trips
  • You must comply with company policy in relation to passengers you may carry, including any stated age restrictions
  • If claiming back fuel expenses, you must keep a detailed, accurate logbook of vehicle journeys for tax purposes (stating the date, start and end locations, journey purpose, plus start and end odometer readings). To find out more, read our employee guide to fuel allowances

Considerations and Drawbacks

Do also consider the following factors if you’re being offered a company vehicle:

  • Your employer may or may not include insurance, if they don’t, make sure you can afford to pay for this yourself
  • Consider whether you will be content to drive the car being offered, as some employees find they either have no say in or don’t like the car and cannot modify it to suit them
  • If the car on offer is a lease car, your employer can still restrict your choice. Ensure you find out what specifications they’ll impose (think vehicle size, style, colour, number of doors)
  • If used for private and business purposes, you’ll need to pay benefit in kind tax or BIK. Make sure you find out in advance how this will impact your salary. For more information see our easy to read employee guide to company car tax/benefit in kind
  • High-value cars, those with high emissions and certain engine types will increase your BIK tax payable, make sure you understand exactly what you’ll need to pay. To find out more, see our easy to read employee guide to company car tax/BIK
  • You’ll also pay car fuel tax benefit every month if you receive (and don’t repay) any fuel allowance for private journeys. For more information see our helpful employee guide to fuel allowance.


If you'd like to speak with our friendly team about business vehicle leasing, simply call 0118 920 5130 or email us at: enquiries@selectcarleasing.co.uk

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